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Viridus (VAT no.: 39 75 93 65) is the data controller for the data we collect concerning you, and we ensure that your data is processed per the legislation.

 

We take the protection of your data seriously. We process personal data, so we have adopted this privacy policy, which informs you of how your data is processed.
 

CONTACT INFORMATION
 

If you wish to contact us regarding our processing of personal data, you can reach us at info@viridus.com or +45 7027 2623.
 

PROCESSING OF PERSONAL DATA
 

Personal data is all types of information that may be related to you as an identifiable person. If you do not want us to process this information, it could prove not easy to maintain and meet any contractual agreements and legal obligations.
 

POTENTIAL CUSTOMERS

To be our potential customer, we must collect the following personal data about you:

  • Name, address, telephone number, e-mail

We collect personal data concerning potential customers for the following purpose(s):

  • Possible future collaboration or sales/purchases

  • Management of your business relationship with us

This information is collected on the following legal basis:

  • Processing takes place for the fulfillment of the contract

We store your data for as long as the law permits and delete it when it is no longer needed. This time frame depends on the nature of the information and our reasons for storing it. Typically, information regarding potential customers will be deleted when the information is no longer relevant.

  • Information about potential customers is deleted two years after the last contact or upon request.
     

CUSTOMERS

To be our customer, we must collect the following personal about you:

  • Name, address, telephone number, e-mail

We collect personal data concerning customers for the following purpose(s):

  • Future collaboration or sales/purchases

  • Management of your business relationship with us

This information is collected on the following legal basis:

  • Processing takes place for the fulfillment of the contract

We store your data for as long as the law permits and delete it when it is no longer needed. This timeframe depends on the nature of the information and our reasons for storing it. Typically, customer information will be deleted after the termination of the agreement.

  • Five years after the customer relationship ends

  • Accounting material is retained for five years + current year

SUPPLIERS AND OTHER BUSINESS PARTNERS

For you to be our supplier or business partner, we must collect the following personal data about you:

  • Contact person's name, company name, address, E-mail, telephone number, and VAT no.

We collect personal data about suppliers or business partners for the following purpose(s):

  • Possible future collaboration or sales/purchases

  • Management of your business relationship with us

This information is collected on the following legal basis:

  • Processing takes place for the fulfillment of the contract

We store the data for as long as the law permits and delete it when it is no longer needed. This time frame depends on the nature of the information and our reasons for storing it. Typically, information regarding suppliers and business partners will be deleted after the termination of the agreement.

  • The information is stored for five years + current years after our business relationship has ended.
     

BATTERY REGISTRATION

As the owner of a Promovec product, you can register your battery. Information that is processed is your email and battery number. The purpose of the registration is that Promovec can provide a warranty on your battery and thus maintain a contract with you. Your information is deleted when the warranty expires after either 2 or 5 years, depending on which warranty package is active.

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INQUIRIES VIA CONTACT FORMS ON WEBSITE

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If you use the contact forms on our website, the information provided will be stored in our email system for up to 2 years or if your inquiry is relevant. We base our processing on legitimate interest.

If you contact us via the reseller contact form, you will be registered in our ERP system as a reseller. Your information is deleted when you are no longer a retailer with us, and accounting material is deleted after 5 years + current year, cf. the Accounting Act. We base our processing on legitimate interest.
 

 

INQUIRIES VIA SOCIAL MEDIA

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If you contact us via social media, we will delete chat messages as soon as they are processed. We base our processing on legitimate interest.
 

COMPLAINTS INQUIRIES

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Inquiries regarding complaints are stored for two years after the case is closed. We base our processing on the fulfillment of the contract. Accounting material is stored for five years + the current year.

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RECRUITMENT POLICY

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When receiving a job application and relevant attachments, it will be handled as follows.

The relevant manager will read the material to answer and assess the content of the job in question.

Personal data that emerges in the recruitment process will be processed on the following basis: We base our processing on legitimate interest; It is in the interest of the company and the data subject that personal data is processed in connection with the recruitment process.

We will keep your application with attachments until we find the right candidate for the job and the recruitment process is completed. After this, your application with attachments will be deleted.
 

If we want to keep your application with attachments, we will contact you for your consent.

Regarding unsolicited applications, we will save your application with attachments for six months, after which they will be deleted. 

Your consent is voluntary, and you can withdraw it at any time by contacting us using the contact information above.


OTHER INFORMATION REGARDING PROCESSING

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SAFETY

We have taken the necessary technical and organizational measures to prevent your data from accidentally or illegally getting deleted, leaked, lost, corrupted, becoming known to any unauthorized persons, abused, or in any other way processed against the legislation.

The data controller ensures that the processing can only occur when all data protection principles are met cf. GDPR Art. 5.

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DATA MINIMIZATION

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We only collect, process, and store the personal data necessary to fulfill our purpose. Furthermore, it may be determined by law, what type of data it is necessary to collect and store in connection with our business practices. The type and the extent of the personal data we process may also be determined by the need to comply with a contract or other legal obligations.

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DATA IS UPDATED

Since our service depends on your data being correct and up to date, we ask you to inform us about relevant changes in your personal data. You can use the contact information above to inform us about your changes; then, we will update your data. If we notice any incorrect data, we will update the data and inform you about this.
 

NEWSLETTER
 

Your consent to receive our newsletter is voluntary, and you can withdraw it by contacting us anytime. If you want further information, please use the contact information above.

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TRANSFER OF DATA

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We use several third parties for storage, hosting, and data processing, including IT suppliers. They only process data on our behalf and may not use it for their purposes. In relevant cases, data may be transferred to, e.g., banks, debt collection, transport companies, etc.

We only make use of data processors in the EU or in safe third countries, including companies in countries that can protect your data adequately.

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YOUR RIGHTS

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  • You always have the right to be informed of what data concerning you that we process, from where we have collected it, and what we use it for. You can also learn how long we store your data and who receives data concerning you if we transfer data in Denmark or to foreign countries.

  • If you request it, we will inform you of the data we process concerning you. Access may be limited to protect other people’s privacy, business secrets, and intellectual property.

  • If you think the personal data we process concerning you is faulty, you have the right to correct it. In that case, you must contact us and inform us of the error and what the correct information is. Please be as specific as possible, as any imprecision may mean we cannot correctly identify the data that needs to be updated.

  • In some cases, we will have an obligation to delete your data. This is, for instance, the case if you withdraw your consent. If you think your data is no longer necessary for the purpose it was collected, you can request its deletion. You can also contact us if you believe your data is processed in breach of the law or other legal obligations.

  • Complaints can be lodged with a supervisory authority – in Denmark, this is Datatilsynet.

  • You have the right to object to the processing of your data. You can also object to the transfer of your data for marketing purposes. If your objection is justified, we will make sure to stop the processing of your data.

  • If you want your data transferred to another data controller or processor, you have the right to use data portability.

  • On our initiative, we delete your data when it is no longer needed for the purpose we collected it for.
     

When you request to have your data corrected or deleted, we examine whether the requirements are fulfilled, and if that is the case, we make the changes or delete it as soon as possible.

You can make use of your rights by contacting us. Please find our contact information at the top.

Privacy Policy

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